Pdf files cannot be validated for compliance with section 508 by currently available automation. Manage standardscompliant pdf files on websites, intranets and internal networks. The checklist below, a series of tables, is based on the content of the pdf. They exist for accessibility purposes only and have no visible effect on the pdf file. From the tab order panel select the use document structure radio button. Adobe portable document format pdf documents should be created using adobe acrobat version 6 or later software, or equivalent tools from adobe. Braille works has been a trusted resource for document.
Section 508 compliance accessible document solutions. It is intended to be used as a companion to document remediation training offered at the section 508 testing and training center. Accessible pdf files are referred to as tagged pdfs, even though there is more to an accessible pdf than tags. Pdfua designation certifies that documents are compliant with iso standard 14289, the new international standard for. Cms pdf file 508 checklist 1 cms pdf file 508 checklist. The search results will list files ranked by a relevance ranking score that ranks files from the most likely to contain the information searched upon to the least likely to contain the information. Creating section 508 compliant electronic documents u. Besides converting a word document into pdf, another method for creating a pdf is. Guidance for creating accessible content in adobe acrobat portable document format pdf that is compliant with section 508.
Develop reusable accessible design templates to reduce the level of effort to create accessible electronic content. Section 508 compliance formstack is committed to complying with the government standards for section 508 compliance, and we strive to meet the needs of all users, regardless of disability status. Converting your word document to a pdf is as simple as 123. I call on all americans to celebrate the vital contributions of individuals with disabilities.
If the edit function of acrobat was used, all comment and markup items must be deleted. Department of the treasury internal revenue service. If a pdf form includes form fields for example, text fields, buttons, list boxes, users can fill the form online with acrobat reader. Irs section 508 compliant pdf forms internal revenue service. As of january 2018, the technical requirements of section 508 have changed to incorporate wcag 2. The forms on this page are provided in adobe acrobat portable document format. To help you create section 508 compliant forms for your websites, blogs, and social media, our form builder warns you if youre attempting to include. In addition, content providers should provide descriptive text and file size of any. This section provides references and guidance toward accomplishing that goal. How to make your pdf files section 508 compliant talking pdf. To help ensure that 508 compliant pdfs are disseminated, this test process has been created to evaluate documents against all applicable 1194. Section 508 background and standards va section 508 office. Section 508 checklist for accessible pdf accessible. Fillable pdf forms can be accessed over the internet or via email.
How to create 508 compliant adobe pdf documents dau. Keyboard relevance to accessibility when keyboard access to a programs controls and features is provided, a person who cannot use a mouse or other pointing device will still be able to run the product. The following guidelines have been established for pdf files by hhssamhsa to meet section 508 compliance requirements. Department of health and human services hhs policies and standards, there is a requirement that all documentation published on the internet including web applications, web pages and all attached files must be accessible to all individuals, including those. Open the pdf youd like to make accessible with acrobat pro dc. While the checks are good and give more coverage than the adobe checker, there are a few that the aspa 508 team does not view as required fixes for either 508 or wcag 2. Document properties for title, author, keywords, and language are properly filled out. Testing documents for 508 compliance to check your document for 508 issues or compliance open the document in a 508 true tester. Section 508 compliant forms formstack section 508 compliance. How to make a pdf fillable 508 compliant form from a. Section 508 pdf document accessibility test process. Through the testing process, if an element is found to be not compliant, then the element remains not compliant even if.
Well do the remediation to make your pdf section 508 compliant. Currently available software is not capable of automatically tagging pdf files for section 508 certification. Im the doi section 508 program manager, and im joined by my colleague catherine emmett. The checklist from section a forward is based on the wcag 2.
Any and all digital communications that a company under section 508 jurisdiction creates must be 508 compliant. Welcome to the w3cs section 508 and uaag requirements. Pdf files are capable of far more structure than required for section 508 compliance, thus a high degree of usability for the disabled is now a. The passfail criteria in this document represent an interpretation of section 508 web standards. A 508compliant pdf must have a tagged heading structure using, for example, heading 1, heading 2, etc. The rehabilitation act was first introduced in 1973 and section 508 was first added as an amendment to the original version back in 1986. We, the code monkeys, were not to take on the risk. Access boards new rules that updates accessibility requirements for information and communication technology ict in the federal sector covered by section 508 of.
This checklist is not official section 508 documentation. Advocate for the use of authoring tools and document converters that enable users to easily create accessible documents. Making documents section 508 compliant all electronic communication and documentation created by cms employees and contractors must be 508 compliant. Generate accessible pdf files from high volume print streams. Additional tutorials on how to create 508 compliant pdf documents. A portable document format pdf is a file format created by adobe to create standard consistency when a document is physically printed from a standard printer. Pdfs require 508 remediation as they are not accessible by screen readers. Dhs section 508 compliance test process for applications. Acrobat 10 is the most widely used program for testing throughout fema. For example, a person with a disability that affects dexterity may find it impossible to move or hold a pointing device with enough accuracy to activate desired features.
Pdf file 508 checklist document file name does not contain spaces or special characters and is no more than 20 characters. This includes website content, emails, computer software, gaming systems, apps, and pdf versions of traditionally printed assets. Pdf tags provide the structured, textual representation of the pdf content that is accessed by screen readers, for the purpose of reading a document outloud. Commonlook software suite pdf accessibility and compliance. All aim created forms are compliant with section 508, and can make your information easier to access for the enduser as well as document. Often, we will post pdf files to our website, which could be a challenge for assistive technology to interpret in such a way that people with impairments or disabilities could perceive and understand. Structure the document correctly in your authoring software and be sure to make tags when creating the pdf, then check the resulting file for compliance or. Is the pdf a pdf portfolio or does the pdf have file attachments. It is not a legal guide to 508, nor is it a programmers reference manual. Have you provided a link to the appropriate plugin. From the menu bar select file and choose properties. Creating accessible, section 508 compliant documents. Section 508 fillable forms interactive 508 compliant pdf.
All elements should be properly tagged, using the make accessible feature, in order to make the documents as compliant as possible with the. These pdf forms are fully accessible but there is no computation, validation, or verification of the information you enter. Sop 508 compliance for documentation cadsr training. Section 508 compliance checklist section 508 self check web accessibility self evaluation form this is a printable form and not an electronic form. Unfortunately, persons with disabilities, who utilize screen readers or other assistive technologies to read the content of pdfs, often cannot access the content because the. Pdf file 508 checklist national institutes of health. According to the comments about this section of the regulations, this provision places a responsibility on the web page author to know that a compliant application exists, before requiring a plugin. Pdfua clarifies and simplifies the pdfspecific technical requirements to meet wcag 2. Readers can view a pdf portable document format on both mac and a pc, as well as on mobile devices. Click the view button to start looking at the material from the top of the list or scroll through the list and choose the file you wish to view first. If youre editing documents that will be converted to portable document format pdf, that is the time to pay attention to document content that will affect 508 compliance.
If the current document isnt prepopulated select it, and then select microsoft word. An online guide on creating accessible and complaint pdf documents through acrobat xi pro. Section 508 compliant checklist for portable document format pdf files form 14305 catalog number 58451d rev. When a pdf is created from an office file, initial tags will be generated based. Meet web content accessibility guidelines wcag aa and section 508 document compliance standards quickly without sacrificing accuracy. In addition to section 508 requirements, hhs has policies, standards, and requirements for electronic documents that include but are not limited to the following. Now you have created a compliant document in microsoft word, you will need to convert it to pdf format, the universally recognized format for web documents. Welcome to the webinar creating section 508 compliant electronic documents. Pdf portfolios are collections of many different documents combined into one pdf figure 1. Appligents experts tag, check and validate documents. Whenever someone was going to upload a file, wed warn them about compliance, and offer them a contact for making their files 508 compliant we had an inhouse group for that.
Section 508 compliant checklist for portable document. Making pdfs accessible section 508 compliant beacon blog. A trusted tester follows the dhs section 508 compliance application test process, uses approved test tools, and evaluates software and web applications for compliance with section 508 standards. While remediating an existing pdf document includes several steps previously described, a pdf which has been created from a poorly or unformatted microsoft document requires various and often timeconsuming procedures in order to achieve section 508 compliance. These checks should be performed on all pdfs no matter of what is. Follow responsive design principles that support accessibility on different types of devices. The recent section 508 refresh brought harmonization with the wcag 2. How to make pdf section 508 compliant agile web development. For accessible pdf files, the recommended format is the pdfua format which complies with wcag 2. There is an extensive list of requirements for section 508 compliant pdf documents.
The step by step guide to section 508 compliant pdfs is for the writers, editors, illustrators, managers, and content developers tasked with 508 compliance. The use of portable document formats pdfs is popular for sharing information. Please be aware that pdf files included in the course must meet section 508 guidelines as well. The focus of this webinar is on creating accessible ms word and portable document format pdf documents. Scanned images of text are unable to be accurately interpreted by screen readers and cannot be. Section 508 guide tagging pdfs in adobe acrobat pro. In the report options section, select options for how you want to view the results. Create and verify pdf accessibility, acrobat pro adobe support. Learn how to make your documents 508 compliant in nexights stepbystep video tutorial.
You can save the results as an html file on your system, or. Open each individual document in the portfolio and test with the appropriate test process. Does the order of the pdf tags match that of the order that the content should be read in. Documents comprised of scanned images of text are not 508 compliant. A stepbystep guide to creating accessible pdf documents from word how to ensure your pdf file is accessible using acrobat xi. For this document, we are going to use adobe acrobat 10. How to make pdfs 508 compliant a portable document format pdf is a file format created by adobe to create standard consistency when a. If you want to make sure all readers have access to your pdfs, the stepbystep guide to section 508 compliant pdfs may be exactly what you need.
Fast and accurate 508 remediation of your online documents. If no is the answer to any item, then the document is not 508 compliant. If someone wanted to upload a pdf or ppt or word doc, they had to ensure it was 508 compliant first. The pdf contains no tags documents without tags do not provide information describing the logical structure and relationship of elements to users of assistive technology. It is also used to freeze or lock content that should remain intact or in context with other information. A pdf file can be made accessible to screen reader users, but it may be. This issue is a violation of section 508 and wcag 2. Note that adobe has a builtin accessibility checker in the tools section. A trusted tester is a person certified to provide accurate and repeatable section 508 compliance test results for software and web applications. The checklist includes compliance with section 508, in addition to other usda requirements.
461 217 927 501 653 447 1285 224 415 674 1358 1525 229 211 837 1182 1317 673 1165 743 214 1593 1198 1351 366 522 421 1494 4 182 986 905 681 1000 1093 923